How Much of the Web Is Archived?

An article written by Scott G. Ainsworth, Ahmed AlSum, Hany SalahEldeen, Michele C. Weigle, and Michael L. Nelson from Old Dominion University focuses on web archiving and looks at how much of the web is archived.

Check out the article here: http://arxiv.org/pdf/1212.6177v2.pdf

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An Electronic Records Management Implementation Journal: Month Two

After the planning stage for implementing an electronic records management program, an organization needs to focus on distributing the message that this implementation needn’t be a huge strain on the organization’s resources. This can be done by focusing on 1 page summaries that are terrifically layered, require attention, and promote Q&A sessions – rather than relying solely on PowerPoint presentations.

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-two-018860.php

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Filed under E-Records, Managing E-Records, Records Management

An Electronic Records Management Implementation Journal: Month One

Follow the planning for implementing an electronic records management program when an organization will need to:
Update the organization’s records retention schedule
Create project management templates
Host status meetings with every functional team in the Information Technology department
Learn Advanced VBA for Excel
Prepare all training materials
Conduct usability training
Prepare and circulate executive-level presentation for peer input

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-one-018357.php

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Filed under E-Records, Managing E-Records, Records Management

Digital Transition Policy

The Australian Commonwealth Government has issued a policy directive which requires all Government agencies to transition from reliance on paper for records towards digital records management for efficiency purposes. The National Archives of Australia has issued a range of information about how this could be done. Some of the information relates to:
* Benefits of going digital
* Obtaining senior management support
* Scanning incoming paper
* Reducing paper stockpiles
* Self-assessment of records management capabilities
* Incorporating records management functionality into business systems
* Reviewing business practices to reduce reliance on paper

For more information, view the Digital Transition Policy website at the National Archives of Australia: http://www.naa.gov.au/records-management/digital-transition-policy/index.aspx

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The Sedona Conference Publishes Primer on Social Media

The Sedona Conference has published a public comment version of its latest paper, The Sedona Conference Primer on Social Media. The primer is described in its Preface as follows:

“It contains plenty of practical guidance for attorneys, judges, and parties. This is called a “Primer” because the goal is to provide primary instruction to the bar and bench in the basics of social media and the law, from definitions, to the use of social media in business, to the discovery of social media in litigation, to professional responsibilities lawyers have in relation to their own use of social media. This is a fast-developing and fast-changing area of technical, social, and legal development, and any consensus-based Commentary or set of Principles that claims to advance the law in this area may be doomed to obsolescence as soon as it is announced on Twitter. However, we hope that this Primer represents a positive first step in grounding the dialogue leading to consensus on moving the law forward in the reasoned and just way.”

You can download the paper here: https://thesedonaconference.org/publication/Primer%20on%20Social%20Media

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Filed under Digital Curation, Digital Preservation, Managing E-Records

Unified Digital Format Registry (UDFR)

The Unified Digital Format Registry (UDFR) has been released to the public. The UDFR is a reliable, publicly accessible, and sustainable knowledge base of file format representation information for use by the digital preservation community. The UDFR seeks to “unify” the function and holdings of two existing registries, PRONOM and GDFR (the Global Digital Format Registry), in an open source, semantically enabled, and community supported platform. The UDFR was developed by the University of California Curation Center (UC3) at the California Digital Library (CDL), funded by the Library of Congress as part of its National Digital Information Infrastructure Preservation Program (NDIIPP).

Check out the project’s website to read further details and to review the project’s Final Report.

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Filed under Archival Technologies, Digital Preservation

Electronic Records Management

Dwight Wallis and Jennifer M. Mundy from the Record Management Program for Multnomah County in Oregon put together a power point presentation about managing electronic records. The presentation provides a solid introduction to records management and records schedules, provides examples of records and non records, and gives tips on how to organize electronic records, and how to manage electronic files.

https://web.multco.us/sites/default/files/records/documents/desktop_records_management_v9.pdf

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Filed under E-Records, Managing E-Records