Category Archives: Managing E-Records

The Oregon Records Management Solution

According to the project website: “The Oregon Secretary of State Archives Division, Chaves Consulting, Inc. (CCI) and Arikkan, Inc. have formed a unique public-private partnership to implement the first statewide electronic records management solution of its kind in the country.”

To view more details, check out the site: http://ormsonline.synergydcs.com/ormsportal/

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The most recent issue of the international Records Management Journal included an article titled Preserving Records in the Cloud written by Jan Askhoj, Shigeo Sugimoto and Mitsuharu Nagamori. The paper, “examines the characteristics of managing records in a cloud computing environment and compares these with existing archiving models, exemplified by the open archival information system (OAIS) reference model.” The paper concludes, “that there are a number of areas where OAIS does not integrate well with cloud computing systems. Based on the findings, a new layered model for a cloud archiving system is defined using the concepts and information types from the OAIS reference model. The proposed model allows the sharing of functionality and information objects by making them available as services to higher layers. The model covers the entire document lifecycle, making archive functionality such as preservation planning possible at an early stage and helping to simplify records transfer.”

Preserving records in the cloud

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BPE 2012 Presentations

The Best Practices Exchange has posted their 2012 conference presentations online. These presentations focus on managing e-records, web archiving, managing digital photographs, and disaster recovery of digital material.

You can link to all of the presentations here: http://bpexchange.org/

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An Electronic Records Management Implementation Journal: Month Two

After the planning stage for implementing an electronic records management program, an organization needs to focus on distributing the message that this implementation needn’t be a huge strain on the organization’s resources. This can be done by focusing on 1 page summaries that are terrifically layered, require attention, and promote Q&A sessions – rather than relying solely on PowerPoint presentations.

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-two-018860.php

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An Electronic Records Management Implementation Journal: Month One

Follow the planning for implementing an electronic records management program when an organization will need to:
Update the organization’s records retention schedule
Create project management templates
Host status meetings with every functional team in the Information Technology department
Learn Advanced VBA for Excel
Prepare all training materials
Conduct usability training
Prepare and circulate executive-level presentation for peer input

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-one-018357.php

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Digital Transition Policy

The Australian Commonwealth Government has issued a policy directive which requires all Government agencies to transition from reliance on paper for records towards digital records management for efficiency purposes. The National Archives of Australia has issued a range of information about how this could be done. Some of the information relates to:
* Benefits of going digital
* Obtaining senior management support
* Scanning incoming paper
* Reducing paper stockpiles
* Self-assessment of records management capabilities
* Incorporating records management functionality into business systems
* Reviewing business practices to reduce reliance on paper

For more information, view the Digital Transition Policy website at the National Archives of Australia: http://www.naa.gov.au/records-management/digital-transition-policy/index.aspx

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The Sedona Conference Publishes Primer on Social Media

The Sedona Conference has published a public comment version of its latest paper, The Sedona Conference Primer on Social Media. The primer is described in its Preface as follows:

“It contains plenty of practical guidance for attorneys, judges, and parties. This is called a “Primer” because the goal is to provide primary instruction to the bar and bench in the basics of social media and the law, from definitions, to the use of social media in business, to the discovery of social media in litigation, to professional responsibilities lawyers have in relation to their own use of social media. This is a fast-developing and fast-changing area of technical, social, and legal development, and any consensus-based Commentary or set of Principles that claims to advance the law in this area may be doomed to obsolescence as soon as it is announced on Twitter. However, we hope that this Primer represents a positive first step in grounding the dialogue leading to consensus on moving the law forward in the reasoned and just way.”

You can download the paper here: https://thesedonaconference.org/publication/Primer%20on%20Social%20Media

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Filed under Digital Curation, Digital Preservation, Managing E-Records