Category Archives: E-Records

BPE 2012 Presentations

The Best Practices Exchange has posted their 2012 conference presentations online. These presentations focus on managing e-records, web archiving, managing digital photographs, and disaster recovery of digital material.

You can link to all of the presentations here: http://bpexchange.org/

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An Electronic Records Management Implementation Journal: Month Two

After the planning stage for implementing an electronic records management program, an organization needs to focus on distributing the message that this implementation needn’t be a huge strain on the organization’s resources. This can be done by focusing on 1 page summaries that are terrifically layered, require attention, and promote Q&A sessions – rather than relying solely on PowerPoint presentations.

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-two-018860.php

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An Electronic Records Management Implementation Journal: Month One

Follow the planning for implementing an electronic records management program when an organization will need to:
Update the organization’s records retention schedule
Create project management templates
Host status meetings with every functional team in the Information Technology department
Learn Advanced VBA for Excel
Prepare all training materials
Conduct usability training
Prepare and circulate executive-level presentation for peer input

For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-one-018357.php

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Digital Transition Policy

The Australian Commonwealth Government has issued a policy directive which requires all Government agencies to transition from reliance on paper for records towards digital records management for efficiency purposes. The National Archives of Australia has issued a range of information about how this could be done. Some of the information relates to:
* Benefits of going digital
* Obtaining senior management support
* Scanning incoming paper
* Reducing paper stockpiles
* Self-assessment of records management capabilities
* Incorporating records management functionality into business systems
* Reviewing business practices to reduce reliance on paper

For more information, view the Digital Transition Policy website at the National Archives of Australia: http://www.naa.gov.au/records-management/digital-transition-policy/index.aspx

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Electronic Records Management

Dwight Wallis and Jennifer M. Mundy from the Record Management Program for Multnomah County in Oregon put together a power point presentation about managing electronic records. The presentation provides a solid introduction to records management and records schedules, provides examples of records and non records, and gives tips on how to organize electronic records, and how to manage electronic files.

https://web.multco.us/sites/default/files/records/documents/desktop_records_management_v9.pdf

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Preserving Electronic Records in Colleges and Universities

The New York State Archives released a set of power point slides for an upcoming presentation titled “Preserving Electronic Records in Colleges and Universities. ” The slide presentation covers such topics as assessing e‐records in an academic environment, preservation examples, standards, and suggested strategies.

http://www.nyshrab.org/training/erecords/erecords_slides.pdf

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ERM: Standards and Best Practices

The NISO ERM Data Standards and Best Practices Review Steering Committee just released a paper titled, “Making Good on the Promise of ERM: A Standards and Best Practices Discussion Paper.” The paper discusses recent surveys of  Electronic Resources Management topics and systems, identifying standards and best practices, and then offers recommendations.

http://www.niso.org/apps/group_public/download.php/7946/Making_Good_on_the_Promise_of_ERM.pdf

 

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