Category Archives: Archiving Email

Preserving Email

The Digital Preservation Coalition (DPC) published a new report written by Christopher Prom titled Preserving Email which provides a comprehensive advanced introduction to the topic for anyone who has to manage a large email archive in the long term.

http://dx.doi.org/10.7207/twr11-01

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Public Review: Policy Design for Managing E-Mail

ARMA International has released a draft policy document for public review titled, “Policy Design for Managing Electronic Messages.” As stated in the document, “The purpose of this American National Standard is to define requirements for developing an organizational policy for managing electronic messages. Developing and incorporating a policy for managing electronic messages will eliminate confusion regarding which messages should be designated as records, what the retention period should be, and what additional information must be included with electronic messages designated as records.” All comments should be sent to standards@armaintl.org by November 21, 2011.

http://www.arma.org/standards/development/documents/BSR-ARMA-19-20XX_Policy_Design_for_Managing_Electronic_Messages_draft_for_October_2011.pdf

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Xena Digital Preservation Software

In 2009 the National Archives of Australia released their newest version of their Xena digital preservation software. As stated on their website, “Xena aids in the long term preservation of digital records. Xena is an acronym meaning Xml Electronic Normalising for Archives.” It detects the file formats of digital objects and converts digital objects into open formats for preservation. It has been used in the preservation of a range of electronic formats, such as websites and email.

General site: http://xena.sourceforge.net/index.php
Tool for converting email Outlook PST files to XML: http://xena.sourceforge.net/help.php?page=setemail.html

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Email Management in the Cloud

According to the Mimecast website, it “provides email management as a single service in the cloud that helps you slash on-premise email storage requirements, ensure complete email availability, email security and email compliance, while providing services to help you get more from your email.” The website also states that they provide email archiving through “bottomless’ mailboxes, Outlook integration, real-time searches, complete security and audit trails for full email compliance.”

http://www.mimecast.com/What-we-offer/

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Email Management: 15 Wasted Years

Check out Chris Prom’s post on his Practical E-Records blog  where he discusses a presentation given by Steve Bailey from JISC Infonet at the DPC Preserving Email Seminar in London, on July 29th. Bailey argued that the records management approach to email has shown little regard for users and the survival of a useful email record unlikely and he proposed an alternate way forward using new technologies such as “email archiving” software alongside a lightweight policy structure based on user needs and requirements.  Prom summarizes Bailey’s thoughts and applies them to his email preservation guidance report.

http://e-records.chrisprom.com/?p=2284&utm_source=rss&utm_medium=rss&utm_campaign=email-management-fifteen-wasted-years-and-counting-steve-bailey

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Managing Email

On Chris Prom’s Practical E-Records blog there is an interesting case study by Susan Thomas titled “Receiving and Managing Email Archives at the Bodleian Library.”

http://e-records.chrisprom.com/?p=2200&utm_source=rss&utm_medium=rss&utm_campaign=receiving-and-managing-email-archives-at-the-bodleian-library-a-case-study-susan-thomas

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Preserving Email: Directions and Perspectives

The Digital Preservation Coalition has made available the presentations from their recent briefing day on email preservation:

http://www.dpconline.org/events/details/32-preserving-email-directions-and-perspectives?xref=34

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