The most recent issue of the international Records Management Journal included an article titled Preserving Records in the Cloud written by Jan Askhoj, Shigeo Sugimoto and Mitsuharu Nagamori. The paper, “examines the characteristics of managing records in a cloud computing environment and compares these with existing archiving models, exemplified by the open archival information system (OAIS) reference model.” The paper concludes, “that there are a number of areas where OAIS does not integrate well with cloud computing systems. Based on the findings, a new layered model for a cloud archiving system is defined using the concepts and information types from the OAIS reference model. The proposed model allows the sharing of functionality and information objects by making them available as services to higher layers. The model covers the entire document lifecycle, making archive functionality such as preservation planning possible at an early stage and helping to simplify records transfer.”
Category Archives: Managing E-Records
The Best Practices Exchange has posted their 2012 conference presentations online. These presentations focus on managing e-records, web archiving, managing digital photographs, and disaster recovery of digital material.
You can link to all of the presentations here: http://bpexchange.org/
After the planning stage for implementing an electronic records management program, an organization needs to focus on distributing the message that this implementation needn’t be a huge strain on the organization’s resources. This can be done by focusing on 1 page summaries that are terrifically layered, require attention, and promote Q&A sessions – rather than relying solely on PowerPoint presentations.
For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-two-018860.php
Follow the planning for implementing an electronic records management program when an organization will need to:
Update the organization’s records retention schedule
Create project management templates
Host status meetings with every functional team in the Information Technology department
Learn Advanced VBA for Excel
Prepare all training materials
Conduct usability training
Prepare and circulate executive-level presentation for peer input
For more details, check out this article by Mimi Dionne: http://www.cmswire.com/cms/information-management/an-electronic-records-management-implementation-journal-month-one-018357.php
The Australian Commonwealth Government has issued a policy directive which requires all Government agencies to transition from reliance on paper for records towards digital records management for efficiency purposes. The National Archives of Australia has issued a range of information about how this could be done. Some of the information relates to:
* Benefits of going digital
* Obtaining senior management support
* Scanning incoming paper
* Reducing paper stockpiles
* Self-assessment of records management capabilities
* Incorporating records management functionality into business systems
* Reviewing business practices to reduce reliance on paper
For more information, view the Digital Transition Policy website at the National Archives of Australia: http://www.naa.gov.au/records-management/digital-transition-policy/index.aspx
Dwight Wallis and Jennifer M. Mundy from the Record Management Program for Multnomah County in Oregon put together a power point presentation about managing electronic records. The presentation provides a solid introduction to records management and records schedules, provides examples of records and non records, and gives tips on how to organize electronic records, and how to manage electronic files.
The New York State Archives released a set of power point slides for an upcoming presentation titled “Preserving Electronic Records in Colleges and Universities. ” The slide presentation covers such topics as assessing e‐records in an academic environment, preservation examples, standards, and suggested strategies.
The NISO ERM Data Standards and Best Practices Review Steering Committee just released a paper titled, “Making Good on the Promise of ERM: A Standards and Best Practices Discussion Paper.” The paper discusses recent surveys of Electronic Resources Management topics and systems, identifying standards and best practices, and then offers recommendations.